Terms and Conditions
For the purpose of this agreement;
i. "the Agency" and "the Advertiser" shall where the context so admits include their respective assignees, sub-licensees and successors in title. In cases where the Photographer's client is a direct client (i.e. with no agency or intermediary), all references in this agreement to both "the Agency" and "the Advertiser" shall be interpreted as references to the Photographer's client.
ii. "Photographs" means all photographic material furnished by the Photographer, whether transparencies, negatives, prints or any other type of physical or electronic material including and not limited to moving image.
iii. "New Faces" means a person or persons whom does not have any images in their portfolio taken to a professional standard, does not own a showreel (other than self tapes) and must not have any credits from a registered production company. (With the exception to promotional offers and at the photographers discretion.)
The entire copyright in the Photographs is retained by the Photographer at all times throughout the world.
3. OWNERSHIP OF MATERIALS
Title to all Photographs remains the property of the Photographer. When the Licence to Use the material has expired the Photographs must be returned to the Photographer in good condition within 30 days.
i. The Licence to Use comes into effect from the date of payment of the relevant invoice(s). No use may be made of the Photographs before payment in full of the relevant invoice(s) without the Photographer's express permission. In the case where images were offered on a time for print (TfP) basis, the Photographs may only be used with the explicit written permission of the Photographer. Any permission which may be given for prior use will automatically be revoked if full payment is not made by the due date or if the Agency is put into receivership or liquidation. The Licence only applies to the advertiser and product as stated on the front of the form and its benefit shall not be assigned to any third party without the Photographer's permission. Accordingly, even where any form of 'all media' Licence is granted, the photographer's permission must be obtained before any use of the Photographs for other purposes eg use in relation to another product or sublicensing through a photolibrary. Permission to use the Photographs for purposes outside the terms of the Licence will normally be granted upon payment of a further fee, which must be mutually agreed (and paid in full) before such further use. Unless otherwise agreed in writing, all further Licences in respect of the Photographs will be subject to these terms and conditions.
ii. As per terms of this agreement, images must not be manipulated in any way by the Client or any other third party further to the Photographers final edit. If the agreement is breached, then the Photographer reserves the right to charge the Client a full shoot rate for the relevant package.
The Agency and Advertiser will be authorised to publish the Photographs to the exclusion of all other persons including the Photographer. However, the Photographer retains the right in all cases to use the Photographs in any manner at any time and in any part of the world for the purposes of advertising or otherwise promoting his/her work. After the exclusivity period indicated in the Licence to Use the Photographer shall be entitled to use the Photographs for any purposes.
6. CLIENT CONFIDENTIALITY
The photographer will keep confidential and will not disclose to any third parties or make use of material or information communicated to him/her in confidence for the purposes of the photography, save as may be reasonably necessary to enable the Photographer to carry out his/her obligations in relation to the commission.
i. The Photographer agrees to indemnify the Agency and the Advertiser against all expenses, damages, claims and legal costs arising out of any failure by the Photographer to obtain any clearances for which he/she was responsible in respect of third party copyright works, trade marks, designs or other intellectual property. The Photographer shall only be responsible for obtaining such clearances if this has been expressly agreed before the shoot. In all other cases the Agency shall be responsible for obtaining such clearances and will indemnify the Photographer against all expenses, damages, claims and legal costs arising out of any failure to obtain such clearances.
ii. Unless otherwise communicated, it is taken that the Agency shall be responsible for obtaining any insurance documents including public indemnity and public liability for any production undertaken by the Photographer.
Payment by the Agency will be expected for the commissioned work within 30 days of the issue of the relevant invoice. If the invoice is not paid, in full, within 30 days The Photographer reserves the right to charge interest at the rate prescribed by the Late Payment of Commercial Debt (Interest) Act 1998 from the date payment was due until the date payment is made. If an invoice is not queried within 10 days it is therefore deemed as accepted.
Where extra expenses or time are incurred by the Photographer as a result of alterations to the original brief by the Agency or the Advertiser, or otherwise at their request, the Agency shall give approval to and be liable to pay such extra expenses or fees at the Photographer's normal rate to the Photographer in addition to the expenses shown overleaf as having been agreed or estimated.
Unless a rejection fee has been agreed in advance, there is no right to reject on the basis of style or composition. Work may only be rejected for the following technical reasons;
i. Technical failure by yore photographer or any service for which it was agreed their responsibility.
ii. The photographer has not produced the details or effect as specified in the brief.
11. CANCELLATION & POSTPONEMENT
i. A booking is considered firm as from the date of confirmation and accordingly the Photographer will, at his/her discretion, charge a fee for cancellation or postponement. If no reasonable attempt of confirmation of shoot has been made on the previous working day to the date of production at no later than 19:00 hrs, then it is taken that the production shall be cancelled therefore making it such that a cancellation or postponement fee is liable to charge for bookings both paid and Time for Print (TfP) for potential loss of business. (At Photographers discretion.)
ii. All shoot details must have been confirmed and sent to the Photographer at least 3 working days before expected shoot date. This includes; Production brief, mood boards, contact details for external parties including models and/or all art directors/wardrobe stylists/make up artists. It is within the Photographers rights to postpone or cancel a shoot if they feel the Client has withheld this information be it maliciously or accidental, including lack of organisation. A postponement of cancellation fee is liable to charge in the case of breaching these terms for potential loss of business. (At Photographers discretion.)
12. RIGHT TO A CREDIT
If the box on the estimate and the licence marked "Right to a Credit" has been ticked the Photographer's name will be printed on or in reasonable proximity to all published reproductions of the Photograph(s).
13. ELECTRONIC STORAGE
Save for the purposes of reproduction for the licensed use(s), the Photographs may not be stored in any form of electronic medium without the written permission of the Photographer. Manipulation of the image or use of only a portion of the image may only take place with the permission of the Photographer.
14. APPLICABLE LAW
This agreement shall be governed by the laws of England & Wales.
These Terms and Conditions shall not be varied except by agreement in writing.